OSHA RECORDKEEPING & REPORTING
What business owners need to know about recording and reporting work-related injuries and illnesses
OSHA’s recordkeeping and reporting requirements can seem complex and even daunting. Lancaster Safety’s experienced OSHA compliance consultants put together these free resources to help with the most important recordkeeping rules and processes for employers.
WHEN TO RECORD AN
ACCIDENT OR ILLNESS
When a qualifying, work-related injury or illness occurs, record it.
Use the recordkeeping logs to record a detailed report about what happened and how.
- OSHA Form 300 Log of Work-Related Injuries and Illnesses
- This form is to be filled out and maintained annually
- OSHA Form 301 Injury and Illness Incident Report
- This form is to be filled out for each incident
- OSHA Summary Form 300A of Work-Related Injuries and Illnesses
- This form is to be filled out once a year and posted in a conspicuous place
It’s important to note that recordable incidents don’t necessarily mean an OSHA violation has occurred or that an employee is not eligible for workers’ compensation or other insurance benefits. Employers should encourage employees to report accidents, for the safety of themselves and others, and not feel like they’ll be blamed. The ultimate goal is to prevent an incident from reoccurring. If you have multiple establishments or sites, you need to keep a separate log for each physical location that is expected to be operating for a year or longer.
You are not required to record injuries and illnesses if… click here to find out.
OSHA RECORDKEEPING
SUBMISSION REQUIREMENTS
Send your Injury and Illness to OSHA by March 2nd if you have:
- 20-249 employees classified with historically high rates of occupational injury & illness (refer to 300A Table)
- 100+ employees in designated industries (refer to Appendix D)
- 250 or more employees that are not exempt (refer to Appendix A)
Industry Groups:
OSHA RECORDKEEPING RESOURCES
OSHA Recordkeeping Instructions
OSHA Recordkeeping requirements, forms, instructions, and resources for compliance.
Important Recordkeeping Dates
There are annual posting requirements.
To help remember those dates, print this poster!
Determining When to Record
Follow this chart to determine if a qualifying, work-related injury or illness needs to be recorded.
